Quote And Contract

This quote and contract for table, chair, and tent rentals outline the terms and conditions for renting these essential event items. The quote includes the pricing details for each item, including the rental duration and any additional fees. The contract specifies the responsibilities of both the Lessor and the Customer, such as delivery and pickup arrangements, payment terms, and liability for damages. It ensures a clear understanding between both parties and provides a legal framework for a successful rental experience.

 

This quote & contract shall be signed before the expiration date listed on the front page. Failure to sign this quote & contract by said date will result in a cancelation of your requested order, and Rental Items will not be delivered. 

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*** The following applies for all rental items. The Monday evening before your event we will email you the delivery schedule for your event. Delivery windows are a 6 hour window in which a delivery crew will arrive to begin setup. Deliveries are made 1-3 days before your event and pickups are 1-3 days after your event. This may be subject to change ***

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Identity of parties: 

For the purposes of this contract and General Release, "Lessor'' or "J&R Party Rentals LLC" shall mean “J&R Party Rentals LLC", its owners, officers, directors, shareholders, employees, contractors, agents, and "Customer” shall mean the person(s) or company listed in the "Contact” section above, as well as the person signing the contract (if different), and their agents and/or employees. Furthermore, “Rental Equipment” shall mean any item(s) listed in the “Rental Items” section above.

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General Release/indemnity/Hold Harmless: 

The Customer will take all necessary precautions regarding the items rented, and protect all persons and property from injury or damage. The Customer acknowledges that they are in charge of the operation, installation, and use of the Rental Equipment, and are fully responsible for its safe operation and installation as well as the return of the Rental Equipment in good working order. Customer acknowledges and agrees that Lessor is not responsible for any injury occurring to Customer, or any guests of Customer or to any other persons using the Rental Equipment, or to any claims by any other person(s) injured by or on account of the Rental Equipment, while the equipment is in possession of the Customer. Customer agrees to defend, indemnify, and hold harmless Lessor from and against any and all liability, claims, judgments, attorneys fees, and costs, of every kind and nature, including, but not limited to, injuries or death to persons and/or damage to property, whether or not such claimant is known or unknown to Customer, which arises out of the use, maintenance, installation, delivery, operation, instruction, possession, or rental of any of the Rental Equipment, however, caused, but with such claim arising while or such injury or damage occurring while such Rental Equipment is in the actual or constructive possession of Customer. These General Release, indemnity, and Hold Harmless provisions apply to, but are not limited to, any injury, death, damage, claim, or liability that may arise on account of the negligence, whether active or passive, of Lessor or Lessor's suppliers, agents, employees, contractors, drivers or installers.

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Equipment, Rent, Deposit, Payment, and Term of Contract: 

Customer rents from "J&R Party Rentals LLC", as Lessor, the Rental Equipment described above on this contract. A 20% non-refundable deposit is required in order to secure the date and time of the Rental Equipment. Said deposit will then go towards the remaining balance of the rental fee. The rental fee shall be paid, in full, in advance at least 3 days prior to Rental Equipment delivery, and the rental term shall be defined by the delivery date & pickup date under the "Logistics" section, but all of the Customers obligations arising under the terms and conditions of this contract shall run from the actual delivery of the Rental Equipment to the actual pick up of the Rental Equipment by Lessor. Deposits will be waived at the discretion of the Lessor for any reason including cash payments. Customers paying in cash are required to make full cash payment on the day of delivery prior to any Rental Equipment being removed from the delivery vehicle. Lessor cannot guarantee weather conditions, and if the Rental Equipment is delivered by Lessor and accepted by Customer, then Customer shall not be entitled to any refund whatsoever if weather conditions prohibit safe use of the Equipment, or if Customer otherwise elects not to use the Equipment due to weather or other causes. The customer agrees that any payments made after the 20% deposit are subject to a refund only if the Customer cancels prior to 14 days of the delivery date. If the Customer cancels within 14 days, the Lessor may elect to forward the rental funds, minus the deposit, to another event within 1 year. This is done on a case-by-case basis and is at the sole discretion of the Lessor. Lessor accepts the following forms of payment; Cash, Credit Cards, ACH, and Affirm.

 

Delivery, Setup, & Pick Up:

Lessor shall deliver the Rental Equipment to the street address specified by the Customer as listed in the "Location/Venue" section above. Customer grants to Lessor the right to enter the property at the said street address (Location/Venue) for delivery, and for subsequent pick up of the Rental Equipment and any associated equipment or packing materials at the approximately specified dates. The lessor reserves the right to choose and or adjust start & end times for any reason necessary without the Customer's consent. The Customer shall make appropriate arrangements to allow Lessor adequate space for the delivery vehicle(s) which may include a truck, van, and or cargo trailer and Rental Equipment. The Customer shall make the Lessor aware of any obstructions such as hills, stairs, uneven terrain, etc. prior to delivery of Rental Equipment. Failure to disclose this information may result in the inability to deliver Rental Equipment, resulting in the forfeiture of the Customer deposit. All lawn care must be completed the day before delivery. A $250 fee will be charged if ongoing lawn care significantly delays delivery. The Customer shall notify the Lessor of any underground utilities including, but not limited to, sprinklers, water lines, gas lines, and electrical lines. If the Customer is unaware of any underground utilities they shall consult with Call Before You Dig before delivery. The Lessor is not responsible or liable for damage to any underground utilities as a result of Rental Equipment usage and or setup. The Customer shall also understand that Rental Equipment varies in size and weight thus resulting in possible damage to areas of transportation, and setup. The Lessor is not responsible for any damages caused by the transportation and setup of Rental Equipment. On the scheduled drop-off date, the Lessor shall stack the tables and/or chairs curbside or at the location requested within 20 ft. of the delivery vehicle if accessible with our dollies. This DOES NOT include stairs. Because most rentals are outdoors, we prefer to leave items in a garage, carport, or under a tent. Lessor will not deliver Rental Equipment inside any residence, except for garages with adequate access. It is the Customer's responsibility to bring all rental items inside themselves. Set up of tables & chairs is entirely the Customers responsibility. The lessor is only responsible for the setup and breakdown of tents & tent side walls. At no point during the Rental Period should The Customer alter or remove any tent or tent side walls. If you are receiving tables and chairs, they must be covered in case of inclement weather. The Customer must stack the tables and chairs at the same location and in the same manner they received them by the agreed upon pick-up date or an additional fee of $1.00 per chair, and $5.00 per table will be charged. In the event tables, and, or chairs are wet at the time of pickup, an additional drying fee of $1.00 per item will be charged to the Customer. If you or your venue requires pick-up the same day/night as your event, please let us know. There is an additional charge for any guaranteed time or late-night pick-ups. The charge will vary on the size of the rental order and the time of required pick-up. If any conflict arises with the Customer, Customer's guests, or any person there during delivery or pickup, the Lessor reserves the right to immediately cease services resulting in no refund of any sort.

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Tents:

If you are renting a tent, please be sure to have the area marked out for where you would like the tent. Deciding where you would like the tent when our setup crew arrives significantly delays our setup teams and other drop-offs. If no one is on-site at the time of delivery to direct where the tent should be located and the location is not marked, our delivery crew will choose the most suitable location for the tent. It is the Customers responsibility to ensure the tent is in the desired location. The lessor is not responsible if the tent is not in its desired location if no one was on site to provide that information or if the area was unmarked.

 

Backdrops:

All backdrop rentals are designated for indoor use only, unless the customer has taken sufficient measures to fully protect them from outdoor elements. Once the backdrop is set up by the lessor, the customer agrees not to move or alter its position to ensure stability and safety. The lessor will be responsible for all setup and breakdown of the backdrop. In the event of any damage, the customer will be liable for costs as specified in the "replacement" section of this contract.

 

Possession/Title: 

The customer's right to possession of the Rental Equipment begins upon the items being delivered to the Customer's Delivery Address and terminates on the actual pick up by the Lessor. Retention of possession or any failure to permit the pick up of the item(s) at or after the end of the 'Rental Period' specified constitutes a material breach of this contract. ln the event that the Rental Equipment is not returned for any reason, including theft, the Customer is obligated to pay to Lessor the full replacement value for such Equipment as listed on the bottom of this contract, plus any and all incidental costs associated with the attempted pick up or recovery of the Equipment by Lessor. Rental Equipment may be GPS-tracked with Apple Airtags. The title to the rental items is and shall remain in Lessor. The Customer agrees to keep the Rental Equipment in his/her/their custody and control from the time of Lessor's delivery of the items until Lessor picks up such items. The Customer shall not cause nor permit these items, or any of them, to be sublet, rented, sold, or removed from the Delivery Address, or otherwise transfer such items. If rental items are not returned and/or levied upon for any reason whatsoever, Lessor may retake possession of said items without further notice or legal process and use whatever force is reasonably necessary to do so. Customer hereby agrees to indemnify, defend, and hold Lessor harmless from any and all claims and costs arising from such retaking and/or levy. If rental items are levied upon, or otherwise moved from the Delivery Address, the Customer shall notify the Lessor immediately.

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Receipt/Inspection of Rental Equipment: 

The Customer hires the Rental Equipment on an "as is" basis. The Customer acknowledges that the Customer has inspected the rental equipment upon delivery, and will personally inspect the rental equipment prior to their use. The Customer specifically agrees that such rental equipment will not be used if the Customer finds that it is not suitable for the Customer's needs. The Customer acknowledges receipt of all items listed in this contract and that they are in good working order.

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Care of the Rental Equipment: 

The Customer shall be responsible for any and all damage to any of the Rental Equipment not caused by ordinary wear and tear. "Ordinary wear and tear” shall mean only the normal deterioration of the rental equipment caused by ordinary, reasonable, and proper use of the rental equipment. Rental Equipment shall not be set up in the event of rain or the threat of rain unless rental equipment is set up under a tent, or set up indoors. Tape may be used only on the underside of tables to secure items, and must be removed prior to pickup. Customer shall be liable to Lessor for any and all damage which is not “ordinary wear and tear" in an amount equal to the replacement value listed below in the "Cost of Replacement" sections of the contract below. Damage that is not "ordinary wear and tear" includes, but is not limited to, cutting, denting, or tearing of plastic, damage due to overturning, overloading, exceeding rated capacities, breakage, improper use, abuse, lack of cleaning, drying due to rain and/or not limited to the sprinkler system, hoses, super soakers, etc., contamination of or dirtying of rental equipment with non-approved items such as chemicals, food, paint, silly string, mud, clay, or other materials. Furthermore, an additional $200.00 cleaning fee shall be charged on pickup for but not limited to uncleaned feces, urine, vomit, excessive dirt, sand, mud, etc. Refusal to pay for any damages and or cleaning fees shall result in a criminal or civil action for the following charges of the Connecticut General Statutes; sections 53s-115, 53a-116 & 53a-117.

 

Equipment Problems: 

Although it is not common for one of our rental products to malfunction during a regular rental, we ask that you call us immediately if any malfunction occurs. Should any Rental Equipment develop a problem, or not function correctly at any time, the Customer agrees to cease use of that equipment immediately.

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Limited Warranty: 

The Lessor warrants that the Rental Equipment leased under this contract will be in good working order when delivered under this contract. All equipment is supplied and maintained subject solely to this warranty. The Lessor's sole and exclusive obligations under this warranty are limited to repair or replacement of the rental equipment when the Lessor determines that it does not conform to this warranty. The Lessor makes no warranty of merchantability or fitness for any particular use or purpose either express or implied. There is no warranty or representation that the rental equipment is fit for the Customer's particular intended use, or that it is free of latent defects. The Lessor shall not be responsible to Customer or any third party for any loss, damage, or injury resulting from, or in any way attributable to the operation of, installation of, use of, or any failure of the Rental Equipment. The Lessor shall not be responsible for any defect or failure unknown to the Lessor at the time of delivery.

 

Compliance with Laws: 

The Customer agrees not to use or allow anyone to use the Rental Equipment for any illegal purpose, or in any illegal manner or in an unsafe manner. The Customer agrees at his/her/their sole cost and expense to comply with all municipal, county, state, federal, or other governmental or quasi-governmental laws, ordinances, and/or regulations that may apply to the use of the Rental Equipment during the rental period. The Customer further agrees to pay all licenses, fines, fees, permits, or taxes arising from the Customer's use of the rental equipment including any subsequently determined to be due. The Customer is solely responsible for obtaining any/all permits and/or licenses from the appropriate government agencies prior to use.

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Legal Fees: 

In the event that an attorney is retained to enforce any provision of the Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs in such action or proceeding in an amount to be determined by the court or arbitrator.

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Customer Acknowledgment: 

The Customer acknowledges and certifies that they have had a sufficient opportunity to read this entire contract and agree to be bound by all the terms and conditions, and that they understand its content, and that they execute it freely, intelligently, and without duress of any kind.

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Severability: 

If any of the terms or conditions of this contract are found to be unenforceable, illegal, or unconscionable by a court of competent jurisdiction, such item shall be stricken from this contract, and the remaining terms and conditions of this contract shall stay in full force and effect.

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Entire Agreement: 

This contract constitutes the full agreement between the Lessor and the Customer. Any prior agreements, whether written or oral, promises, negotiations, or representations not expressly set forth herein shall be of no force or effect. The receipt of the Rental Equipment that is the subject of this contract and General Release and the fact that it is in good working order is acknowledged by the Customer. 

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Cost of Replacement:

The Customer shall be liable to Lessor for any and all damage which is not “ordinary wear and tear" in an amount equal to the replacement value listed below for each individual item damaged.

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• White Plastic Folding Chair - $35.00 per chair

• White 60'' Plastic Round Tables - $250 per table 

• White 30'' x 96’’ Plastic Rectangle Tables $250.00 per table

• White 30'' x 72'' Plastic Rectangle Folding Tables - $150 per table

• 30'' Wood Cocktail Table - $200 each

• White 10ft x 20ft Ez-Up Tent - $500 each 

• White 10ft x 20ft Ez-Up Tent Side Walls - $50 each

• 20ft x 20ft High Peak Frame Tent - $4000

• Standard Backdrop - $400

• 5d Flower Wall Backdrop - $1200

• Grass Wall Backdrop - $1200

• Backdrop frame - $400

• Any Item not listed above - $100 - $10,000

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I HAVE READ AND UNDERSTAND THE TERMS AND CONDITIONS OF THE CONTRACT, AND AGREE TO BE BOUND BY THEM. I FURTHER WARRANT AND REPRESENT THAT I AM EITHER THE CUSTOMER NAMED ABOVE OR AM AUTHORIZED AND EMPOWERED TO ACCEPT DELIVERY OF THE EQUIPMENT AND TO SIGN THIS CONTRACT ON THEIR BEHALF AND AS THEIR AGENT. FURTHERMORE, I AGREE THAT I AM ALSO BINDING MYSELF PERSONALLY AS AN ADDITIONAL PARTY TO ALL OF THE TERMS AND CONDITIONS OF THIS CONTRACT.

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